HHS Facilities Program Manual

August 2022

Office of the Assistant Secretary for Administration Program Support Center Real Property Policy and Strategy

Table of Contents

Preface

Acknowledgments

1. Administration
   • 1.1 Plan of the Manual
2. Delegations of Authority
   • 2.1 GSA Delegations of Authority
   • 2.2 HHS Delegations of Authority
   • 2.3 HHS Authority of Having Jurisdiction
3. Real Property Planning – Owned
   • 3.1 Master Planning
   • 3.2 Real Property Capital Planning
   • 3.3 Funding Sources
   • 3.4 Daily Decision Making
4. Leasing – Direct Leases
   • 4.1 Lease Acquisition
   • 4.2 Lease Administration
   • 4.3 Restrictions on Improvement
   • 4.4 Approval Thresholds
5. Project Planning
   • 5.1 Pre-Project Planning
   • 5.2 Facility Project Approval Agreements
   • 5.3 Real Property Acquisition Planning
   • 5.4 Planning and Programming Documents
   • 5.5 Site Selection
   • 5.6 Space Acquisition
   • 5.7 Definition of Building Areas and Spaces
   • 5.8 Utilization Targets for Administrative Space
6. Facility Management, Operations, and Maintenance
   • 6.1 Real Property Inventory System
   • 6.2 Performance Measures
   • 6.3 Facility Condition Assessment
   • 6.4 Easement, Licenses, and Use Permits
   • 6.5 Parking Management
   • 6.6 Quarters
   • 6.7 System Inspection and Certifications
   • 6.8 Facility Metering
   • 6.9 Facility Commissioning
   • 6.10 Energy and Water Management
   • 6.11 Waste Management
   • 6.12 Pest Control
   • 6.13 Naming and Dedicating Installations and Buildings
   • 6.14 U.S. Public Health Service Flags and Seals
7. Excess Real Property Use and Disposal
   • 7.1 Adaptive Reuse of HHS Facilities
   • 7.2 Evaluation of Disposal Properties Offered for HHS Use
   • 7.3 Disposal and Disposition
   • 7.4 Decontamination
   • 7.5 Mothballing/Winterization of Vacant Buildings
8. HHS Facility Design and Construction
   • 8.1 Project Cost Monitoring and Cost Control
   • 8.2 Project Design Review
   • 8.3 Design Guidelines
   • 8.4 Sustainable Design
   • 8.5 Facility Security Design Considerations
   • 8.6 Partnering
   • 8.7 Value Engineering Agreements
   • 8.8 Commissioning Agreements
   • 8.9 Acceptance and Occupancy
   • 8.10 Accessibility Requirements for Persons with Disabilities
   • 8.11 Architectural Barriers Compliance
   • 8.12 Design Build
   • 8.13 Design Bid Build
   • 8.14 Single-User and Open Multi-User Restroom Provisions
9. Historic and Archeological Preservation
   • 9.1 Policy
   • 9.2 Administrative Requirements
   • 9.3 Guidance and Information
   • 9.4 Reporting
10. Safety and Environmental Management
    • 10.1 Occupational Safety and Environmental Management
    • 10.2 Climate Adaptation and Resilience Planning
    • 10.3 Environmental Justice

Acronyms

Glossary